Events and Marketing Coordinator

Barnwood makes a difference. We join with the people of Gloucestershire to drive changes on disability and mental health issues, enabling people to have choice of opportunities, access their rights, and be included where they live.

As part of this work, our Engagement and Insights engages a wide range of people in the Trust’s vision for Gloucestershire, and our Events and Marketing Coordinator is integral to this.

We are looking for an Events and Marketing Coordinator to carry specific responsibility for managing the logistics and coordination of a diverse range of external events for the Trust. These events play a critical role in engaging individuals and organisations to connect with and support the Trust’s work. Alongside event management, the role also works alongside the Marketing and Communications Manager to produce marketing materials, both print and digital, to ensure the Trust’s messaging resonates effectively with external audiences.

We want to diversify our team to better reflect the work and communities we support – this means we would particularly welcome applications from people who: 

• are from Black, Asian and minoritised backgrounds. 

• have lived experience of disability and/or mental health challenges.   

Contract terms:

• This role is 12 months fixed term maternity cover, and we welcome applications from people looking for part time hours (22.5hrs per week).
• We offer a flexible start between 8am and 9.30am Monday to Friday.· Salary £20,466 p/a pro rata
• 22 days holiday inc. bank holidays
• This position is based in our office in central Cheltenham with occasional opportunities for home working.

Summary of key duties:

Events management for Barnwood Trust hosted external events

• Plan and deliver high-quality events, including the Trust’s Annual Public Meeting and Members Event.
• Provide logistics and event management support for Barnwood’s change programmes and other activities.
• Collaborate with stakeholders to shape accessible and inclusive events tailored to diverse audiences.
• Manage event data and marketing functions using the Trust’s CRM system, ensuring GDPR compliance.

Marketing and communication to a wide range of external audiences

• Work with the Marketing Manager to engage diverse audiences creatively through print, digital, and social media channels.
• Contribute ideas for engaging content, utilising a range of channels.
• Support website and social media management.
• Project manage outsourced projects, such as film production, in collaboration with the Marketing and Communications Manager.

Summary of skills:

Essential

• Proven experience in event management, including planning, coordination, and delivery of events to a high standard.
• Strong project management skills, including the ability to manage multiple events simultaneously, prioritise tasks, and meet deadlines.
• Awareness and understanding of accessibility requirements when organising events.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders, including staff, Barnwood Circle members and external partners.
• An understanding of a range of marketing channels, including print media, digital media, social media platforms, and face to face engagement.
• Proven experience in using a Customer Relationship Management System (CRM, e.g., Bitrix) to include building and sending event invitations.

Desirable

• Experience organising or coordinating events within the charity or education sector.
• Proven experience of successfully delivering marketing projects while working collaboratively within a team environment.
• Proven experience of using a Content Management System (CMS, e.g., WordPress), and social media scheduler (e.g., Zoho)

For full details please see our application pack.

Benefits: 

• 36 days annual leave including bank holidays. (FTE)
• Life Assurance (3 x Salary)
• Work within an organisation that is committed to improving equality and diversity.
• Competitive salaries and fantastic pension contribution rates.
• Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.
• Friendly and collaborative working culture; everyone’s voice is heard.
• We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.
• Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.
• Assistance dogs are welcome.

Guidance On Applications: 

Click on Apply Now to be taken to the Barnwood Trust website where you need to apply for this role via our online application form.  

You will also find a detailed application pack which gives a full and detailed job description and person specification as well as guidance on how to make an online application and what you should include within it. 

Should you have any questions or require any of the information in a different format please email the recruitment team directly at recruitment@barnwoodtrust.org 

We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email recruitment@barnwoodtrust.org directly to discuss what support we might be able to provide. Our career page on our website (https://www.barnwoodtrust.org/about-us/current-jobs/) has some examples of things we may be able to put in place for people who request extra support.  

• Deadline for applications: 12.00 noon Thursday 13th February 2025
• First interviews: Monday 17th February 2025
• Second stage interviews: Monday 24th February 2025

We would like the successful candidate to start as soon as possible.